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3D event mapping.........for a virtual walk through Lets Go Big Tunes blog page features the latest in tech from within the entertainment/event planning industry on #TechieTuesdays

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Event diagramming in 3D

It’s essential to have a complete, detailed picture of an event layout to ensure effective floor plans, seating, flow, foot traffic, lighting, cabling, and other room elements. Easy-to-use 3D event diagramming software provides accurate, customizable, collaborative project planning regardless of venue design or size.

What this trend means for event planners

Planning a room layout requires frequent back-and-forth between you, the venue, and your stakeholders. An event diagramming tool facilitates communication and can make it much less of a headache because you can:

  • Give clients peace of mind and leave nothing to chance on the big day

  • Upload a floor plan to work with, so you know the diagram is to scale

  • Take clients and stakeholders on 3D ‘fly throughs’ to clarify your vision

  • Plan seating charts and manage attendees’ meal choices or other preferences

  • Help staff easily identify and accommodate VIPs and guests with special requests

What this trend means for event venues

Sales reps can collaborate with planners in real time, share variations on the event proposal, and visually portray upsells. Once you’ve used it a few times, you can show clients diagrams from past events.

For instance, The Venetian has more than 1,000,000 pieces of furniture available for events. They use an event diagramming tool to transform vendors’ PDF layouts into to-scale diagrams within their various spaces.

Some hotels let planners take the reins, like the Sheraton Commander. The hotel’s Director of Catering and Event Management, Judy Brillhart, says this improves relationships because planners “love being empowered to seat their guests in the manner they want.”

Event diagramming in action

To be successful with multiple events, planners need to map out the many moving parts of each one beforehand.

That’s where a tool like Social Tables’ event diagramming software is invaluable. Forbes has used the software since 2013 to verify event elements and the viability of venues. This has improved the efficiency of their events, including the annual Under 30 Summit.

Try diagramming your event with easy technology

Come back next week and see what new tech is available in the entertainment industry today here on Lets Go Big Tunes blog page

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